Healthy books for health practices
Physiotherapists, psychologists, dentists, chiropractors, podiatrists, dietitians and NDIS providers – we handle the numbers so you can focus on patients.
- Practice management software reconciled
- GST-free vs taxable income handled correctly
- Contractor practitioner payments calculated
Running a practice means running a business
Most practitioners didn't study health to spend nights reconciling HICAPS, Medicare and NDIS payments. But mismatches between your practice software and your bank, incorrect GST on retail products, or contractor arrangements that attract payroll tax can quietly cost your practice.
We work with allied health practices of all sizes – from solo practitioners to multi-location clinics – and understand the way money flows through a practice.
- Practice software and bank never quite match
- Unsure what's GST-free and what isn't
- Complicated practitioner fee splits
- Payroll tax risk with contractors
- No clear view of profit per practitioner
How we help health practices
Practice reconciliation
Cliniko, Nookal, Halaxy, Power Diary and similar reconciled to your bank.
GST on health services
GST-free health services, taxable products and mixed supplies coded correctly.
Practitioner payments
Contractor fee splits and employee payroll calculated accurately.
Payroll tax reviews
Review of contractor and service arrangements for state payroll tax exposure.
Claims & rebates
Medicare, HICAPS, health fund and NDIS payments matched to invoices.
Practice reporting
Revenue per practitioner, utilisation and profit by location.
A practical guide to bookkeeping for health practices
Allied health practices – physiotherapists, psychologists, dentists, chiropractors, podiatrists, dietitians and NDIS providers – have income arriving from many directions: patients, health funds, Medicare, HICAPS terminals and the NDIS. Reconciling your practice management software to your bank account is the foundation of accurate books.
GST is a common trap. Most health services provided by recognised professionals are GST-free, but retail products and some non-clinical services are taxable, so your income needs to be coded carefully. Practices that engage contractor practitioners also need to calculate fee splits correctly and keep good records, because some states treat certain payments to contractors as wages for payroll tax.
We help practice owners reconcile Cliniko, Nookal, Halaxy, Power Diary and other systems, run practitioner payments and payroll, lodge BAS and understand profitability by practitioner and location.
- Practice software reconciliation
- GST-free vs taxable income
- Practitioner fee splits
- Payroll tax exposure reviews
- Medicare, HICAPS & NDIS matching
- Profit per practitioner
We know how practices work
Most health services are GST-free, but products, some services and room or service fees charged to other practitioners may be taxable. Contractor arrangements between practices and practitioners can also fall within state payroll tax rules. We keep your coding accurate and flag risks early so you can get specialist advice where needed.
- Cliniko & Nookal
- Halaxy & Power Diary
- HICAPS & Tyro
- NDIS claims
- Service fee models
- Multi-location reporting
- Bookkeeping & reconciliations
- Practitioner payroll & STP
- BAS & GST
- Practice financial reports
- Company, trust & individual tax
Getting started is easy
Switching bookkeepers is simpler than you think. We handle the transition for you.
Free consultation
A 30-minute chat about your business, your software and what's not working.
Fixed-fee proposal
A clear scope and fixed monthly fee – no timesheets, no surprise bills.
Onboarding
We tidy up your file, connect your apps and set up your reporting.
Ongoing support
Books, BAS, payroll and tax handled, with a real person on call.
Popular services for health practices
Payroll & STP
Pay runs, super and Single Touch Payroll handled for you
Financial reporting
Monthly P&L, balance sheet and cash flow reports
BAS & GST lodgement
Accurate BAS and IAS lodged on time, every time
Business insights
KPIs, budgets and cash flow forecasts that guide decisions
Company tax returns
Company returns prepared and lodged by a registered tax agent
Individual tax returns
Every deduction you're entitled to, lodged properly
Health & allied health bookkeeping FAQs
Are health services GST-free?
Many health services provided by recognised professionals are GST-free when they're generally accepted as necessary for the patient's treatment. Products like supplements or equipment, and some non-clinical services, may be taxable. We code each income stream correctly.
Can you reconcile my practice management software?
Yes. We reconcile invoices and payments from Cliniko, Nookal, Halaxy, Power Diary and other systems to your accounting software and bank.
Do you help NDIS providers?
Yes. We reconcile NDIS plan-managed, self-managed and agency-managed payments and help providers understand their profitability.
Do contractor practitioners create payroll tax risk?
They can. Some states treat certain payments to contractor practitioners as wages for payroll tax. We review your arrangements, flag potential exposure and work with your advisers if needed.
Other industries we support
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Job costing, progress claims, subbies and TPAR sorted.
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Project fees, WIP and profitability by stage.
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Service fees, practitioner payments and payroll tax risk.
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Billable time, retainers and utilisation reporting.
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Retainers, freelancers and profit per client.
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Household finances, investments and family trusts.
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Shopify, Amazon, Stripe and inventory reconciled.
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Systems, forecasts and structure for the next stage.
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